The right tools make our jobs so much easier!
Curious to know what’s in our website and graphic design toolbox?
As a small-business owner myself, I am often asked by potential clients what tools I use to manage my business – everything from marketing services and training to tools and services.
I understand why. Choosing the right tools can be overwhelming, especially as technology changes so regularly.
I’ve pulled together this convenient list of resources I recommend. I’ve either used them personally (in most cases) or they’ve come highly recommended by people I trust. I update the list frequently.
For transparency, please know that this page contains some affiliate links. That means if you decide to make a purchase through my links, I get a little commission at absolutely ZERO cost to you.
If you choose to work with me, we will discuss the tools you currently use in your business and those that might be helpful additions. If you’d like to schedule a free call to discuss your needs, I would be happy to hear from you! Click here to get started.
Siteground
I highly recommend SiteGround to my clients. It's what I use to host my own site.
SiteGround provides affordable, high-performance hosting. The interface is easy to navigate and their support is easily accessible and responsive.
Google Workspace
Professional email, online storage, and more. Choose the plan that fits your needs.
Use code G67F7JVAVFYHXGY when purchasing a Business Plan for 20% off your first year.
LastPass
Effortless security from anywhere.
Our lives take place online. Job. Hobbies. Friends and relatives. LastPass puts your connected life at your fingertips, easily and securely.
NameCheap
NameCheap is a domain name registrar with great rates on domain name registration, web hosting services and professional email plans. I refer my friends to NameCheap for domain registration.
Mailerlite
Of all the email marketing services I've tried, I like MailerLite the most.
You can create advanced email marketing campaigns with features that include automation, landing pages and surveys.
Elementor
Elementor is the World's Leading WordPress Page Builder.
Designing in WordPress is so much easier with Elementor's drag-and-drop interface! There is a free and paid version of the plugin. As a designer, I use Elementor to build all of my sites.
Quire
Visual, collaborative project management
Quire is a collaborative task management tool, allowing users to break down goals into hierarchical lists. Under this tree-like hierarchy, new tasks are naturally grouped in the context in which they arise, instead of becoming just another isolated task that's easily forgotten.
Dubsado
Streamline your business processes
Dubsado is designed to cut out the busywork.
Build relationships, schedule appointments, and create workflows to streamline your projects from start to finish. I love building out my processes in Dubsado - it saves so much time, energy and money!
Square
Quick, easy and secure payment acceptance
Whether you’re selling in person or online, Square makes accepting credit cards as fast, painless and secure as possible.
There are no extra fees and no long-term contracts - just fast, secure payments you can depend on.
Legal Docs
The AWB Firm's new Website Contract Template Bundle includes the two basics you need to make sure you’re running your website legally.
Privacy Policy: required by law for any website that collects personal information from visitors (this includes contact and opt-in forms).
Terms & Conditions: let your website visitors know what is and isn’t allowed on your website.
This contract template is drafted by a lawyer and can be completed in about 20 minutes.
Rocketbook
Taking notes has been turned on its ear when I found Rocketbook!
No more scribbling on random sheets of paper and wondering what that was about.
I started with the Panda Planner which is great for all levels of planning.
Diib™ Answer Engine
Automate your SEO and quickly increase your traffic and search engine rankings with Diib Answer Engine.
SEO can be so overwhelming and confusing -- and honestly, who has time for all of that? I use Diib to help me with my SEO and I'm SO glad I found them!
The Diib™ Answer Engine looks at your analytics and your website, your competitors' websites, and industry benchmarks to tell you how to grow your business quickly online.
Joe Burns Money Master
Joe trains clients to identify then rewrite the programs, thoughts, and behaviors that actively push money away. On average, his clients have more than doubled their monthly revenues and all of my clients have seen incredible personal results.
Savvy Social School
You can grow your business with a simple social media strategy in this free training.
You'll get insights on building a social media strategy that works for you.
Virtual Expert® Training
The lessons, the coaching, the community, the experience and all the support you need to be the most successful virtual assistant professional and small business owner you can be!
Colleagues I Recommend
Debbie Burns Soul-Seer & Magic Awakener
Debbie leads driven creators and wild dreamers back to magic. To the Happily EPIC After beyond all the rule books (f*ck those) where we get to live in our most authentic expression, freedom, fulfillment, and joy today — not someday.
Come on… let’s find your magic too!
Alyssa Berthiaume
The Write Place, Right Time is a virtual boutique of professional writing services (ghostwriting and coaching) for badass and brilliant womxn ready to brave their path to the page and write their books of trials, triumphs, grit and hope so they can change the world with their stories.
Ann Klossing
Ann is a #1 Amazon International Bestselling author of her chapter in the collaborative book Women Who Shine and an intuitive coach. Ann is passionate about mindsight and the evolution of thought. As an inspirational thought leader, she is skilled at bringing her relatable life experiences to the classroom to teach others how to change their thought process and begin living in joy to create the life of their dreams.
Anne Schwab
I work with non-profits, small business owners, authors, and professional speakers to reduce their workload and give them back their time for revenue-producing pursuits. I provide email and calendar management as well as other administrative tasks.
Carrie Wulf
Wulfden Virtual Assistants is a heart-centered consultancy offering Operations & Project Management and Systems
Analysis to female (or female-identified) executive coaches, trainers, speakers, and authors who are ready to let their light shine and achieve their vision in the most authentic way possible.
I help you streamline and scale with finesse and not stress by building out your workflows, analyzing your processes and systems, and then documenting them into an Operations Manual for you and your team.
Lady Powerhouse Solutions
YOUR POWER & BRILLIANCE ARE DOING BIG THINGS.
But it’s time you quit doing it alone.
We are ready to meet you where you’re at and offer you our strengths and skills to ACHIEVE YOUR VISION.
We are ready to SUPPORT you in your life’s work.
We are ready to UNITE our forces to make your impact greater.
We are ready to help you LEAD stronger and shine brighter.
And we are ready to HONOR your purpose by giving you space to play in your zone of genius while we handle the rest.
We provide project and event support for the woman on fire.
Are you ready to match our strengths and brilliance to light a path that achieves your mission?
Lisa Wabberson
We are committed to helping busy bloggers, coaches, and small business owners market their businesses and
increase their reach through the power of Pinterest. Our services include Pinterest business account set up, existing Pinterest account audits, Pinterest SEO, Pin design, and organic monthly management with monthly analytics reporting. Our goal is to help our clients boost brand awareness, grow their email lists, and improve traffic leads that increase sales.
Lynette Chastain
I am the owner of Free Up Time specializing in Gmail and Google calendar management supporting Business Coaches, Speakers, Authors, and Small Businesses who want more than an average Virtual Assistant but desire a Virtual Expert® with specified knowledge in email and calendar management, taking away your stress of constantly keeping up with your email and schedule by effectively managing your email and calendar.
Heather Aaron
How I can help:
- Facebook ads audit for businesses who are already running ads and want to know if improvements could be made
- Strategy session to help you see the big picture and get ready for running campaigns
- Facebook Ads setup service to get you all ready to run everything on your own and feel confident that you’restarting with a good foundation
- Complete done-for-you Facebook ads management services
Janice Chaka
Here are 2 of my most popular day rates:
Podcast in a day – Really it is half a day but don’t tell anyone! Go from idea to intro episode with my get your podcast started intensive and knock that task off your to do list!
Content in a day – I will repurpose the content you already have into months worth of social media posts. Don’t worry if you don’t have content. I can also interview you and repurpose that!
Jeni Fred
My first book was published by Harlequin Escape in 2013, and it felt like a huge accomplishment, because I’d written thirty pages of it while holding a newborn.
My second traditionally published book didn’t happen for another six years. In that time, I’d completed an MFA and tried lots of jobs I didn’t love. Finally, in December of 2019 I received my teaching license, and I went from there to a long term sub job which promised to become my own classroom.
Dum..Dum..Dum Cue the horror music, because we all know what happens next.
Covid-19 hit the U.S. hard in March of 2020. I’m in a high risk category, so my husband basically forbade me from going into my classroom. I jumped into a Facebook group for freelance writers thinking maybe I could make a couple of hundred dollars to supplement the family income while I couldn’t sub. I landed my first client two weeks later and within two months had out-earned my sub income on a consistent basis. As soon as I quit trying so hard, it just happened. And the best part is I get to help other people make their dreams come true. Since SEO is one of my assets, I like to say, “I’m invisible so you don’t have to be!”
Julie Trombley
Julie Trombley, founder of Tackle Your To Do (Certified Virtual Expert Services) is 1/3 of the #TripleTrouble FB Live which is held the last Friday of each month.
Julie is a married mom of two grown kids, Alex and Amber, and daughter-in-law, Caroline. Julie and her husband, Arnie, live south of Lansing, Michigan with six very spoiled cats.
As a Tech VA, she supports coaches, trainers, speakers, and authors with their Ontraport processes, allowing them the time to focus on their clients and grow their business.
Julie is an Ontraport Certified Expert and a Certified Virtual Expert® with experience in several different systems and platforms that integrate with Ontraport. Tech is her zone of genius, so it doesn’t have to be yours!
Stop dealing with the frustration and overwhelm of “another new system” to learn.
Let Julie tackle the tech, while YOU grow your business.
Lindsay Parker Williams
An educator by training, Lindsay has long been teaching herself new things. After starting a family travel blog in 2016, she discovered that Pinterest was her most favorite place to spend her marketing efforts and the rest they say, is history.
Her secret boards on Pinterest include hundreds of dream vacations, activities to keep her two boys busy, and thousands of recipes she’ll never actually cook. She lives with her family and adorable beagle in Midtown Indianapolis.
Melissa Sasser
I believe that your success is my success, and this is why your business is my number one priority.
Yes – I treat your business as if it was mine.
I’m a former elementary educator, and after retiring early, I felt compelled to bring my skills and interests to the virtual world to help creative entrepreneurs like you.
I saw absolute potential in Pinterest and realized that by pinning strategically, and consistently, small businesses and content creators can increase sales, followers, and traffic – thanks to Pinterest.
And that’s what I’m offering you – meticulous Pinterest management services.
AFFILIATE DISCLOSURE: If a site, product, or service I recommend has an affiliate program, I join it. That way I have the potential to earn a few dollars for the time I spend investigating it. If you click one of the above links, I’ll be paid an affiliate fee if you make a purchase. Here is my promise: I will never recommend anything unless I have personally used it or researched it and would recommend it to a friend for nothing.
AFFILIATE DISCLOSURE: If a site, product, or service I recommend has an affiliate program, I join it. That way I have the potential to earn a few dollars for the time I spend investigating it. If you click one of the above links, I’ll be paid an affiliate fee if you make a purchase. Here is my promise: I will never recommend anything unless I have personally used it or researched it and would recommend it to a friend for nothing.
